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Invoicing

Legacy Creative/ WILDFIT/ Speaker Nation

Thank you in advance for your cooperation!  Re-work and email back-and-forth is a productivity drain for you and us.

Getting it right the first time makes a huge difference in productivity, and is a substantial investment into our “relationship bank account” - THANK YOU!

Payment Policy
  • Invoices must be submitted by the 1st of each month.  If you miss this deadline, you may have to wait until the following month’s cycle to get paid.
  • You’ll be paid by the 14th of the month, or the first business day after the 14th if the 14th is on a weekend, provided you’ve submitted your invoice by the 1st.
  • Payments from us are possible in these forms:

  • Credit card

     

  • PayPal

  • Stripe

  • Bank wire transfer

  • Email Money Transfer (if in Canada)

  • Direct Deposit (if in Canada and the frequency/duration of relationship justifies this)

  • Fees associated with processing Credit Cards or receiving payment is your cost of doing business.  We (Legacy Creative / WildFit / Speaker Nation) pay our own fees when we process our clients' Credit Cards, so it makes sense for our vendors to do the same when we're paying them with our Credit Card.
  • Unless stated otherwise, we won't pay you for time you spend learning. We are paying you to be an expert in your domain.

  • If - for example - you are a graphic designer and you don't know how to use a tool in Photoshop, it's up to you to learn on your own time, not billable hours.

  • Your Invoice must be a PDF, ideally with the following filename structure:  

  • Your Name - Invoice Number - Services Provided (Graphic Services, Consulting Services, etc) - Month and Year Being Billed
    E.g.) ABC Consulting - Invoice 001 - Brand Management - Feb 2021

  • Your invoice must be in English and include all the following elements or else it will be considered incomplete, unpayable, and sent back to you for completion:

  • Info about you:

      • Your name 
      • Your business name
      • Your physical address
      • Best email to reach you
      • Best phone to reach you
      • GST/HST Registration number IF your company is Canadian and you're charging GST

  • Invoice us at:

  • Invoice Date

  • Invoice Number

  • Project Number (as provided by Legacy Creative), Description of services rendered, or time period you're billing for

      • If you are integrated with us through Teamwork projects, please include a download of your hours for the month to support your invoice

  • Fees you’re charging

          • Break fees down into hours worked and pay rate, if applicable
          • Include currency you're billing in (either CAD or USD)
          • If your company is Canadian, please specify the amount of GST being charged (even if it's zero)

  • Who you worked with from our team, so we know who to ask if we have additional questions

  • Preferred payment method - please include this on every invoice you send us! Including payment details on each invoice ensures that your payment will be timely and end up in the right place.

      • If you wish to be paid via wire transfer, please include the necessary banking information
      • If you are in Canada and wish to be paid via email money transfer, please include a line in the notes portion of your invoice that reads, "Payable via email money transfer to youremail@provider.com"
      • If PayPayl is your preferred method of payment, please include a line in the notes portion of your invoice that reads, "Payable via PayPal using the attached link" and include your unique link.
      • If you wish to be paid via credit card, bear in mind that we will not pay any fees you incur - that is your cost of doing business
  • Below is a sample invoice (template) for you to copy and paste if you like, or simply to use as a visual checklist to make sure your invoice meets all requirements.
Template for Creating an Invoice
You don’t need to use this template if you already have your own invoice template AND it fulfills ALL of the requirements listed above.
  • Copy & paste the template below to create your invoice
  • Save as a PDF with the following name structure:

  • Your Name - Invoice Number - Services Provided (Graphic Services, Consulting Services, etc) - Month and Year Being Billed
    E.g.) ABC Consulting - Invoice 001 - Brand Management - Feb 2021

Download Free PDF
Download Free PDF

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