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Invoicing

Legacy Creative/ WILDFIT/ Speaker Nation
Thank-you in advance for your cooperation!  Re-work and email back-and-forth is a productivity drain for you and us. Getting it right the first time makes a huge difference in productivity, and is a substantial investment into our “relationship bank account” - THANK YOU!
Payment Policy
  • Invoices must be submitted by the 1st of each month.  If you miss this deadline, you may have to wait until the following month’s cycle to get paid.
  • You’ll be paid by the 14th of the month, or the first business day after the 14th if the 14th is on a weekend, provided you’ve submitted your invoice by the 1st.
  • Payments from us are possible in these forms:

  • Credit card

     

  • PayPal

  • Stripe

  • Bank wire transfer

  • Email Money Transfer (if in Canada)

  • Direct Deposit (if in Canada)
    - and frequency or duration of relationship justifies this

  • Fees associated with processing Credit Cards or receiving payment is your cost of doing business.  We (Legacy Creative / WildFit / Speaker Nation) pay our own fees when we process our clients' Credit Cards, so it makes sense for our vendors to do the same when we're paying them with our Credit Card.
  • Unless stated otherwise, we won't pay you for time you spend learning. We are paying you to be an expert in your domain.

  • If - for example - you are a graphic designer and you don't know how to use a tool in Photoshop, it's up to you to learn on your own time, not billable hours.

  • Your Invoice must be a PDF, ideally with the following filename structure:  

  • Your Name - Invoice Number - Services Provided (Graphic Services, Consulting Services, etc) - Today’s Date
    E.g.) Legacy Creative - Invoice 001 - Brand Management - Aug 31 2020

  • Your invoice must also include all the following elements or else it will be considered incomplete, unpayable, and sent back to you for completion:

  • Info about you:

      • Your name 
      • Your business name
      • Your physical address
      • Best email to reach you
      • Best phone to reach you

  • Invoice us at:

  • Date of invoice

  • Invoice Number

  • Project Number, as provided by Legacy Creative

    • Or timesheet export from teamwork projects (if you are integrated with us in this way)

  • Who you worked with from our team, so we know who to ask if we have additional questions

  • Description of services rendered

  • Fees you’re charging

    • including - if applicable - hours worked and pay rate

  • What currency you’re charging in

    • Either CAD or USD

  • If you / your company is Canadian, how much GST you’re charging (even if it’s zero)

  • Provided to us in the English language, so we don’t make any mistakes as English is our first language.

  • How you’d like to receive payment

      • See payment options above...
        Reminder: we will not pay your CC fees for you - that’s your cost of doing business.
  • Below is a sample invoice (template) for you to copy and paste if you like, or simply to use as a visual checklist to make sure your invoice meets all requirements.
Template for Creating an Invoice
You don’t need to use this template if you’ve already got your own invoice template AND it fulfills ALL of the requirements listed above (including CAD / USD and the amount of GST you’re charging).  
  • Copy & paste the template below to create your invoice
  • Save as a PDF with the following name structure:

  • Your Name - Invoice Number - Services Provided (Graphic Services, Consulting Services, etc) - Today’s Date
    E.g.) Legacy Creative - Invoice 001 - Brand Management - Aug 31 2020

Download Free PDF
Download Free PDF

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